• Project Coordinator

    Job Locations US-CA-Newport Beach
    Posted Date 5 months ago(6/30/2018 11:08 PM)
    Job ID
    # of Openings
  • Overview

    The Project Coordinator provides support to the Project Services Manager with real estate development and operational coordination. Our passion is to create and manage high-quality senior living projects uniquely positioned and designed to complement their community and neighborhood culture.  This position requires a self-starter to anticipate and organize projects in an orderly fashion including team coordination with construction and operations teams to ensure pre-leasing operations are established efficiently and general support to the site based personnel(s) over seeing projects. The candidate must have strong organizational skills, the ability to prioritize projects and exhibit superior written and verbal communication skills. 


    Roles and Responsibilities:

    • Planning and scheduling meetings and appointments
    • Providing quality customer service between construction and operations
    • Coordinate and secure office space as needed, to include lease agreement and payment set up
    • Coordinate and secure sales trailers if needed to include lease agreement, payment set up delivery and placement, permitting
    • Coordinate utilities for sales space, including electricity, internet/Wi-Fi and cable
    • Coordinate phones for Sale space
    • Coordinate furniture install in sales space with Wolff designee
    • Ensure proper termination of temporary sales space, lease payments, utilities, etc.
    • Maintain the highest respect and service for all team members, partners, community and public agency personnel
    • Coordinate with the onsite construction team and operations team to establish pre-leasing trailer mobilization plan
    • Develop pre-leasing onsite trailer mobilization program requirements, assist in the selection of vendors, manage the bid process and prepare contracts as necessary
    • Coordinate de-mobilization of sales trailer and all related temporary facilities, utilities, etc.
    • Coordinate, obtain and track insurance documents, W9s, AIPPs and contracts
    • Maintain project files


    Skills and Qualifications:

    • Experience of 3+ years in similar position, construction field experience a plus
    • General knowledge of construction, real estate, and organizational skills
    • Excellent computer knowledge and skills
    • Full Microsoft Office Suite proficiency required
    • SharePoint knowledge a plus


    Physical Demands:

    • Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion
    • Ability to sit and work at a computer for long periods of time
    • Able to move intermittently throughout the work day and between divisions
    • Ability to lift/carry up to 20 lbs. and push up to 40 lbs. as necessary
    • Up to 50% travel throughout Western US required


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